爱酱视频

Print Services Transition FAQ 7/30/26

When will I receive my account invitation and training materials?
The latest estimate is that employees will receive a 鈥淲elcome鈥� email and training material on Monday, August 3rd.

How will confidential materials, such as exams, be handled?
爱酱视频 has confirmed that Staples maintains a separate process and production facility for confidential materials, including exams and other sensitive instructional documents. To ensure confidentiality, these jobs will generally not be submitted through the standard online portal. Instead, faculty and staff will be directed to submit confidential print requests through a designated process coordinated with the College's Staples account representatives.

Printed confidential materials will be packaged separately and securely for delivery. Current plans call for these items to be wrapped and shipped independently from standard print orders to maintain confidentiality throughout the production and delivery process.

Faculty with urgent testing needs or questions about printing confidential instructional materials should contact Print.Shop@napavalley.edu for assistance before submitting the request. This will help ensure appropriate handling, security, and turnaround times.

This process is intended to provide the same level of care and confidentiality that faculty previously received through the 爱酱视频 Print Shop.

Do I need a Purchase Order (PO) before placing print orders with Staples?
Yes. Departments should establish a Blanket Purchase Order (BPO/PO) for print services. Similar to Office Depot purchasing, the PO can be used to cover anticipated printing needs.

Should I create one BPO for the year or multiple BPOs?
A separate BPO should be established for each budget code string being charged. For example, if printing expenses will be charged to both grant and general fund budgets, separate BPOs may be needed.

What vendor information should I use?
Staples Vendor ID: #0423729

Print Services Transition FAQ 7/2/26

When will Staples Print Services be available?
Staples Print Services is expected to be available to 爱酱视频 departments
beginning July 16, 2026.

How do I place a print order after July 16?
Detailed ordering instructions and access information will be provided to campus once the
Staples platform is live.

Do I need a purchase order?
Yes, departments are encouraged to establish purchase orders with Staples Business
Services to help ensure a smooth transition.

Will my account codes change?
No. Existing account codes will remain the same.

How do Staples prices compare to the 爱酱视频 Print Shop?
Based on submitted templates reviewed to date, pricing has generally been comparable
to previous 爱酱视频 Print Shop fees.

What if I need a job before mid-July or I have a complex or large print job needed this
month?
For assistance placing a print order through a temporary ordering process, or for help
evaluating your print request and anticipated lead times, please submit or describe your
request to Print.Shop@napavalley.edu and include the current Print Services Request
Form, if applicable.

How long will print jobs take?
Staples' standard turnaround time is approximately four business days, although larger or
more complex projects may require additional time.

Will Staples o魛啹er specialty printing?
爱酱视频 is exploring additional services through Staples, including print-to-mail services,
banners, large-format posters, and other marketing materials.

Will on-campus printers and copiers still be available?
Yes. 爱酱视频 continues to evaluate and improve campus copier and printer services as part of
the overall Print Services reorganization.

Who should I contact with questions?
Email Print.Shop@napavalley.edu.

Print Services Transition FAQ 7/30/26

When will I receive my account invitation and training materials?
The latest estimate is that employees will receive a 鈥淲elcome鈥� email and training material on Monday, August 3rd.

How will confidential materials, such as exams, be handled?
爱酱视频 has confirmed that Staples maintains a separate process and production facility for confidential materials, including exams and other sensitive instructional documents. To ensure confidentiality, these jobs will generally not be submitted through the standard online portal. Instead, faculty and staff will be directed to submit confidential print requests through a designated process coordinated with the College's Staples account representatives.

Printed confidential materials will be packaged separately and securely for delivery. Current plans call for these items to be wrapped and shipped independently from standard print orders to maintain confidentiality throughout the production and delivery process.
Faculty with urgent testing needs or questions about printing confidential instructional materials should contact Print.Shop@napavalley.edu for assistance before submitting the request. This will help ensure appropriate handling, security, and turnaround times.
This process is intended to provide the same level of care and confidentiality that faculty previously received through the 爱酱视频 Print Shop.

Do I need a Purchase Order (PO) before placing print orders with Staples?
Yes. Departments should establish a Blanket Purchase Order (BPO/PO) for print services. Similar to Office Depot purchasing, the PO can be used to cover anticipated printing needs.

Should I create one BPO for the year or multiple BPOs?
A separate BPO should be established for each budget code string being charged. For example, if printing expenses will be charged to both grant and general fund budgets, separate BPOs may be needed.

What vendor information should I use?
Staples Vendor ID: #0423729

What object code should I use?
The object code depends on the purpose of the printing:
鈥� 55891 - Marketing & Advertising: flyers, posters, brochures, advertisements, mass mailings
鈥� 54510 - Office Supplies: envelopes, letterhead, stationery, business cards
鈥� 54310 - Instructional Supplies: classroom materials for courses WITHOUT a materials fee
鈥� 54320 - Instructional Supplies Material Fees: classroom materials for courses WITH a materials fee.

Are budget codes changing because of the Print Services transition?
No. Existing budget coding practices remain the same.

Can I compare paper types and print options before ordering?
The Staples platform allows users to select print specifications and options. Additional information, examples, and ordering guidance will continue to be shared as departments become familiar with the system.

What is the standard turnaround time?
Standard turnaround time for most print jobs is approximately four business days. Rush services may be available for qualifying projects.

Where will completed orders be delivered?
Print orders are delivered to the College's Warehouse, Building 4000, and distributed across campus through established delivery processes.

Will departments need to purchase paper for campus copiers and printers?
No. Paper for campus copier and printer operations will continue to be provided through existing Facilities Services processes. Continue submitting paper requests through SchoolDude.

What if my department exceeds the amount on its BPO?
Departments are responsible for monitoring available funds and budget balances. Questions regarding budget adjustments should be directed to Fiscal Services before additional orders are placed.

Is there an approval process in place through the platform?
No. In the interest of as soon as possible campus access to print services, this and other system refinements remain under discussion. We expect to have the ability to copy admins and Budget Cener Managers with invoices soon.

Who should I contact with questions or unique printing needs?
Contact the Print Services Team at: Print.Shop@napavalley.edu